Filing Systems / Naming Standard

Do I need one?

1 / Overview:

Every Filing System starts with a roubust Naming Standard. Many companies developed their own naming standard. The standards differ not only between companies but also between different industries.

What is necessary for a construction company will have no use for a media company, for instance.

The involvement of many parties with different naming standards in construction projects led to the creation of internationally recognised ISO Naming Standards that provide robust principles for every filing system, leaving enough room for the expansion of a system in the future.

Yet, it is not only about businesses! Students, researchers, photographers, and, in reality, every computer user create files on a daily basis.

Everyone has experienced a long pause before saving another file and having no idea how to name it so it can be easily found later on.

Some ignore the importance of this small task; others go into detail trying to create rules for naming their files.

Without necessary experience, it can be a really daunting task. But it does not have to!

2 / Solution

With a little help from an expert, everyone can keep their files organised and in place.

This knowledge comes from years of experience of using different Filing Systems/Naming Standards and thousands of files created and saved.

Many changes and adjustments were made along the way, and there were endless hours of asking:

'Is this the best way?'

There is no one-system-fits-all but there are core principles that should be used by every user.

3 / Checklist

QALITV prepared a checklist so you can find out:

Do I need a Naming Standard?

Feel free to download and run a quick test!

You can also read about the Benefits of having a Filing System/Naming Standard HERE.

QALITV_Filing Systems_Naming System_Checklist_20250809.pdf

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