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Filing Systems / Benefits

  • QALITV
  • Aug 6
  • 1 min read

Updated: Aug 10


1 / Overview:


Working with files and documents became part of everyone's life. Whether privately or in a professional setting, we are being flooded with information.


A Filing System needs to be implemented early on, ideally at the start of any operations, in order to give peace of mind, necessary structure, and enable effortless workflows. Years of unstructured information are irreversible and may cause not only distress but also financial losses.


Once named, the file should retain its naming for the whole life cycle of that file.


Using a roubust Filing System becomes a habit, taking unnecessary pressure off during daily tasks making repetitive questions:


  • How do I name this file?

  • Where do I save this file?

  • Where is my file?


disappear.


Each time we hesitate, we start to defer from the actual task, our efficiency decreases, and the number of errors may increase.


2 / Solution:


Implementing a Filing System that is not only tailored to the needs of a user but also to the industry standards is a must.


Clear and structured Naming Systems are recorded in guidance documents supported by charts, diagrams, and colour coding. Each of the users is being trained on how to use the system.


A professional Filing System has necessary structure, is intuitive, and, more importantly, can grow with a user's operations effortlessly.


3 / Benefits:



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